Accounts Assistant - AR
- Centurion UK Rentals & Services
- 29/03/2024
- Aberdeen, UK
A global leader in the supply of rentals and services to the critical industries. We are committed to meeting the needs of our customers in a sustainable and efficient way, working to transform the industries we serve through innovation and collaboration.
Main Purpose of the Role: To ensure the collection of UKEC region debts in a timely manner, liaising internally and externally to resolve any invoice queries and ensuring credit control is managed in line with the credit policy of the Group.
Main Tasks, Duties and Responsibilities:
- Ensure that debtors are collected in a timely manner across designated business lines within the UKEC Region.
- Chase overdue invoices by telephone, e-mail and letter within agreed timescales.
- Maintain accurate records of all communication with customers.
- Liaise & advise both with customers & internally to resolve invoice queries in a timely manner.
- Maintain and update the query log daily.
- Issue monthly customer statements & reminder letters in line with the agreed escalation process.
- Circulate weekly key customer statements to Business Line Managing Directors.
- Prepare files for transfer to debt recovery agencies.
- Assist as required with processing of bank transactions including cash allocation, bank payments, bank reconciliations and tracking of receipts and payments for the UKEC region
- Generate and issue sales invoices accurately and in a timely manner in line with customer requirements for designated business lines
- To periodically review customer credit limits and recommend revised credit limit levels.
- Create new customer accounts after performing credit checks in line with Group policy.
- Inform staff of new credit management techniques and practices.
- Hold regular meetings with the Credit Controller Team Lead and Business Line Managing Directors to ensure all relevant debtors are managed appropriately.
- Identify changes in payment patterns and propose action to avert indebtedness.
- Prepare and circulate weekly update reports for designated business lines within the UKEC Region (Inc. customers on stop/query logs).
- Liaise with Management Accountants regarding weekly cash receipts forecast.
- Provide ad-hoc reporting as and when required.
- Meet cash and debtor collection targets for the Group.
- Monthly key client reporting (aged debt/ overdue invoices).
- Other duties will be assigned from time to time by the Credit Controller Team Lead or any other person designated in their absence.
- The job holder may be required to conduct any other related or associated roles, tasks or duties, which they can be trained, instructed and supervised to do safely and according to changing business requirements.
To be successful in this role, you will need:
- Previous credit control/collections experience, preferably in a similar industry
- Finance or accounting qualification (preferable but not essential)
- Good knowledge of accounting and accounts systems (Sage and InspHire experience preferable but not essential)
- Analytical skills and attention to detail
- Excellent customer service and communication skills
- Administration skills
- Building and maintaining strong working relationships with clients
- High level of proficiency in use of Excel
- Self-starter who can work independently and under own initiative
- Patience, calmness and diplomacy when dealing with customers
- Persistence and determination
This role is based in Unit 16 Denmore Road, Bridge of Don, Aberdeen, Scotland.
If you have any questions about this role, please reach out to us by contacting UKrecruitment@centuriongroup.co.uk
Position: 6753